Announcements
News from the NXW team.
My tasks
Open tasks assigned to me, by deadline.
Manage announcements
Pinned announcements stay on top of Home.
People
Directory, presence and worked days of the team.
Open →Work
Tasks with description, progress and deadlines, by project.
Open →Resources
Documents, videos, image gallery and shared files.
Open →Knowledge
Knowledge base, guides and FAQ.
Open →HR
Leave requests, HR records and contracts.
Open →Finance
Costs, purchases, bills and payments, with approvals.
Open →Shiny apps
The NXW Shiny applications in one place.
Open →Tools & links
Email, Drive, statistics, tax and bank websites in one place.
Open →Directory
Everyone at NXW. The dot shows today's presence.
Presence
Check in when you start, check out when you leave.
Who is in today
Status of every active employee today.
data/rds/NXW_PRESENCE.rds
Attendance history
One line per person and day. Managers can correct a line.
Worked days
Days and hours worked per person, for a month. Approved leave is counted apart.
Worked days = Office + Remote + Business trip. Leave days come from approved leave requests.
data/rds/NXW_PRESENCE.rds
+
data/rds/NXW_LEAVE.rds
Employees
HR records: position, department, contract, salary and leave entitlement. Managers and admins only.
HR records
Approved users get a record automatically; complete it here.
Leave
Ask for leave; your manager approves it.
Leave requests
Employees see their own requests; managers see and approve every request.
Tasks
Description, assignee, progress and deadline of every task.
Task list
Click the eye to read a task, the pen to update it.
data/rds/NXW_TASKS.rds
Projects
Name, owner, status and dates of each project; progress comes from its tasks.
Projects
Open a project card to see its tasks.
Documents
Official documents, policies, reports and templates.
Documents
Upload a file or give a link. Files are only served to signed-in users.
Videos
Presentations, trainings and recordings.
Videos
Upload a file or give a link. Files are only served to signed-in users.
Gallery
Photos and images of NXW. Click one to enlarge it.
Gallery
Upload a file or give a link. Files are only served to signed-in users.
Shared documents
Files shared by the whole team: anyone can add one.
Shared documents
Upload a file or give a link. Files are only served to signed-in users.
Tools & links
Useful tools and websites, by group. Click one to open it in a new tab.
Manage links
Managers add, edit or delete links. ORDER sorts them inside their group.
Knowledge base
Articles about NXW, its indexes, research and data.
Knowledge base
Click the eye to read. Markdown works for titles, lists and links.
Guides
Step-by-step guides: tools, onboarding, procedures.
Guides
Click the eye to read. Markdown works for titles, lists and links.
FAQ
Frequently asked questions. Click a question to see the answer.
data/rds/NXW_FAQ.rds
Manage FAQ
Finance overview
Spending, approvals and bills. Managers and admins only.
Spending by month
Approved and paid costs, purchases and payments, last 12 months.
By category
This year, approved and paid.
Waiting for approval
Approve or reject in one click.
data/rds/NXW_COSTS.rds
+
data/rds/NXW_PURCHASES.rds
+
data/rds/NXW_BILLS.rds
+
data/rds/NXW_PAYMENTS.rds
Bills due
Approved bills not paid yet, overdue first.
data/rds/NXW_COSTS.rds
+
data/rds/NXW_PURCHASES.rds
+
data/rds/NXW_BILLS.rds
+
data/rds/NXW_PAYMENTS.rds
Costs
Expense claims, with the receipt.
Costs
Employees see their own claims; managers approve them.
Purchases
Purchase requests before buying.
Purchases
Employees see their own requests; managers approve them.
Bills
Supplier bills and invoices, with due dates.
Bills
Approve, then mark as paid with the date and method.
Payments
Payments made by NXW.
Payments
Bank transfers, cash and card payments with their reference.
My room
Everything about you in the intranet: your file, tasks, projects, leave, presence, documents and requests.
My tasks
Open tasks given to me, the most urgent first.
My projects
Projects I lead or work on.
My leave
This year's balance and my last requests.
My presence
My last days checked in.
My documents
Files I added to Documents, Shared documents, Videos and Gallery.
My requests
My expense claims and purchase requests, with their status.
My apps
The Shiny apps open to me.
Shiny apps
The NXW Shiny applications, with a screen capture of each. Open one here or in a new tab.
Manage apps
Embed = Yes opens the app inside the intranet (the app must allow it).
Search
People, tasks, documents, articles, FAQ, finance, leave, news and pages.
My profile
Your picture and your information: saved in data/rds/NXW_USERS.rds and your HR record (NXW_EMPLOYEES.rds).
My account
How the team sees you
Edit profile
Saved in your account and your HR record
Identity
Work
Personal
Password
Only stored as a secure hash
Activity
Sign-in methods
Password, pattern and fingerprint: choose how you sign in
To create a pattern or register a fingerprint, sign in with your password first (or type it in the Password card above). Only secure hashes are kept.
Pattern
Create: join 4 to 9 dots, then draw the same pattern again to confirm.
Draw your new pattern.Fingerprint
Register this device (phone or computer with a fingerprint reader or Windows Hello), then use Sign in with fingerprint on it. The page must be https.
Employee file
Account, HR record, leave and presence of one person, in one place.
Administration
Users, look of the site, menu, options, backups and data. Every change is logged.
Users
A new Manager or Admin must choose a strong password at the next sign-in. Reset gives a temporary password to send to the user. Only a super admin manages admins.
data/rds/NXW_USERS.rds
Online now
Signed-in sessions and their page.
Audit log
Sign-ins, approvals, settings and every add, edit or delete.
data/rds/NXW_AUDIT.rds
Starter page
The page everyone sees before signing in.
Brand and colours
Applied at once for everyone; the logo follows Options (top right) of each visitor.
Announcement bar
A message shown at the bottom of every page until each visitor closes it.
Menu
Rename the menus and pages, and choose who sees each page. Hidden pages stay open to admins (shown faded in their menu). The server checks the rights too.
Accounts
Site
Maintenance
Only administrators can sign in; everyone else sees the message.
Download a backup
Two zips. shinyapps.io resets the data at every deploy: download both before redeploying.
Restore
Two zips, like the backup. Each one replaces only its own part.
Data now
Tables in data/rds and uploaded files in data/files.
1. NXW_TABLES
Table, file, page that uses it, rows and columns, counted now.
2. Structure of
Every column is saved as text. Documents, Videos, Gallery and Shared documents have the same columns (their CATEGORY is fixed by the table), as Knowledge base, Guides and FAQ (TYPE) and Costs, Purchases, Bills and Payments (TYPE). Directory, Worked days, Finance overview and Home show data of other tables. All structures: Table structure.
NXW_TABLES
Click a name to see its columns below.
Relations
How the tables join.
EMAIL, OWNER, ASSIGNEE, APPROVER, AUTHOR, UPLOADED_BY, REQUESTED_BY, APPROVED_BY, MANAGER
=
NXW_USERS.EMAIL
NXW_TASKS.PROJECT
=
NXW_PROJECTS.NAME
NXW_EMPLOYEES.EMAIL
=
NXW_USERS.EMAIL
(EMAIL BTH)
FILE
→
data/files/<FILE>
ID
unique across the tables of a group: Resources, Knowledge, Finance
Pages without a table
They show data of other tables.
NXW_NEWS, NXW_PRESENCE, NXW_TASKS, NXW_LEAVE
NXW_EMPLOYEES, NXW_PRESENCE
NXW_PRESENCE, NXW_LEAVE
NXW_COSTS, NXW_PURCHASES, NXW_BILLS, NXW_PAYMENTS
Users sheet
Excel or CSV with EMAIL and PASSWORD (and FIRST_NAME, LAST_NAME, PHONE, BIRTH_DATE, ADDRESS, DEPARTMENT, POSITION, ROLE). New people get an account, the others are updated.
HR sheet
NR, LAST NAME, FIRST NAME, DECISION ... NOTE, copied from Excel (tab-separated) or saved as CSV UTF-8, merged into Employees.
Update a table
Upload a CSV or Excel file with the columns of the table (Administration > Table structure; download the current rows as CSV from Administration > Tables).
Refresh
Read again what is on the server.
Sign in
Sign in with your approved NXW intranet account. Administrators use the same sign-in.
- Your browser can save your password
- Or sign in with your fingerprint
- “Remember me” keeps you signed in for 30 days
No account yet? Sign up and sign in once an administrator approves it.
Private intranet of NXW Next Wealth: passwords are stored encrypted (hashed).